Dispatch project management

Objective

Maestro* enables the subdivision of a construction project in operational phases through the Dispatch Project Management option in which one or more dispatch projects are created and linked to a construction project. Dispatch projects have their own characteristics and parameters (such as a work schedule) as well as a foreman. They can be created to separate the day shift from the evening or night shifts, or to better plan work specific to certain phases of the construction project.

In short, creating dispatch projects simplify breaking down construction projects, attributing resources, and visually depicting the entire thing in the dispatch grid of the Project Dispatch option. The following diagram illustrates the concept.

 

prerequisites

  • Project Management
  • Employee Management
  • Contact Management
  • Define Skills
  • Define Certificates
  • Define Equipment
  • Define Trades
  • Define Equipment Type

 

Icons

ClosedDispatch Project Management Icons

3.05 Icon Title Used to
Documents

Access the Document Management, to insert and/or consult the documents in connection with the dispatch project selected.

Contact Management

Access the Contact Management.

NOTE: Appears only if the users’ security settings allow them to see the information for this type of contact.
Configuration

Configure maestro* behaviour in the management of dispatch projects.

NOTE: These configurations are saved by the user.

Only icons specific to this window are defined in the table above. 

 

Summary

 

Steps

maestro* > Projects > Project Costing > Dispatch > Dispatch Project Management

 

Create a dispatch project

  1. Select the Construction Project.
  2. If the code is different than that of the construction project, enter a new code in the Dispatch Project field.

By default, maestro* assigns the same code and description from the Construction Project to the Dispatch Project.

  1. If the description (title) of the dispatch project is different than that of the construction project, enter a new description in the Description field to the right of the Dispatch Project field.
  2. If the multidimensional mode and the maestro*MOBILE application are used, indicate the company to which the transactions are related in the Company Identification field of the Transactions created via Mobile section.
  3. Click the Save icon.
  4. In the ClosedDetails tab, complete the sections where the information does not come directly from the Project Management.
Section or Field Description

Project Information

Maestro* displays the basic project information, from the Project Management.

Project Staging Location

This section enables users to write down information related to the exact location of the meeting on the work site.

NOTE: This section is useful for large sites, where the staging locations can be far from the exact work location or if the staging location is different from one work team to another.

Dispatch Information Section

Start Date and Ending Date

Used to enter the start date and the planned end date for the dispatch project.

Dispatch Type

If applicable,used to select the dispatch type applicate to the dispatch project.

NOTE: The types of dispatch come from the Define Dispatch Types option. Not to be confused with the dispatch types provided in the dispatch grid, which are service calls, projects, work orders, and quotations.

Foreman

Used to select the foreman responsible for the dispatch project.

NOTE: The foremen are issued from the Contact Management.

Shift

Used to select the shift that will be used by default for this dispatch project.

NOTE: The shifts are issued from the Define Work Shifts and appear amongst the possible choices only if the Available in mobile box is checked.

Communication Mode

Used to chose the communication mode to use for this dispatch project, either Complete or Differential.

Complete

For this dispatch project, emails, SMS and Outlook messages, as well as dispatch grid-generated schedules sent to employees and foremen will include information specific to the message’s nature. It is the default communication method.

Differential

For this dispatch project, emails, SMS and Outlook messages, as well as dispatch grid-generated schedules will only be sent to employees and foremen if the information included in the message is different from the previous work day.

Work Schedule

Default work schedules can be entered in maestro*. It is also possible to indicate default break and meal times.

Note: 00h00 represents midnight, not a field exempt of data.

Dispatch Memo

Used to enter a note for the dispatcher, which will be visible in the project tooltip.
  1. The Certificates tab displays the list of required certifications for the construction project. The construction project certifications are defined in the Certifications tab of the Project Management and are applicable to all linked dispatch projects.
  2. The Activities tab allows to deselect project activities that should not be available to the foreman in maestro*MOBILE. By default, all the activities are selected.
  3. Click the Save icon.

 

See also

 

Last modification: September 20, 2024